Year End Tasks

After the year is over there are a number of items to take care of. This is a list of all of the things that must be done.

Berkeley City Tax - This is done through the Berkeley City website. It should take about 15 minutes to complete.

Tax Organizer - Updating all of the documents in our tax organizer for 9Financial to use to file our taxes. Login using the credentials in LastPass. This may take anywhere from an hour to days depending on how well the books have been kept.

Statement of Information - This is information on file with the Secretary of State. It will take roughly 5 minutes to file.

Sales Tax - Standard sales tax return must be filed every quarter and one is due after January 1st.

Change Windshield Wipers - All the trucks need to receive new windshield wipers.

Bookkeeping - We must make sure all accounts have been reconciled.

File 1099 - All 1099's must be filed through Quickbooks.

Insurance Payment - Prepare for large insurance payment that will be made in early January. This payment will be made automatically, so no need to pay it.

Year End 401k Compliance Review - This must be completed by the end of February.

Update Mileage Rate in Rentalworks/ Cinerental manager - Check IRS website for any updates to the mileage rates for the coming up year. Cinerental manager needs the "Job Quote" message changed

Update Mileage Rate in Payroll Macro - This is done in the Submit Payroll macro. Navigate to the Payroll Macro by going to Perpetual Tasks > Payroll Macro. Click on it and at the very top of the macro you will see a green action. Input the mileage rate as a decimal, so 62.5 cents would be .625.

Check Sales Tax Rate - This must be then updated in Squarespace and in Rentalworks.

Check Health Insurance Premiums - Look to see if cost is changing a lot.

Update W9 in Spark - Go into spark and Spark > Settings, then click the templates tab. Go to the W9 template, delete the old one, sign a new W9. Can find it by googling IRS W9 and using the most recent one. Upload the new file and label is W9 (YEAR).

Update Tolls in RW, Both Misc Rate and Template - Look for the cost of the Bay Bridge toll and update Rentalworks in Settings > Misc Rate. Also look for settings > Template > Truck Order Additional Items and update the pricing there.