Tax Organizer
What software did you use for your books this year (if any)?
Quickbooks
Business Cash Balance as of...
Before you begin this, get all of the chase bank statements first and compare them to the balance sheet set to the ending date of 12/31 of your year. Make sure the ending balances match across all accounts and do not begin until this is confirmed.
Now that you've confirmed that, refer to Balance sheet in Reports > Balance Sheet. Make sure you put the end date as the date requested.
Business Credit Card Balance as of...
Again, confirm the balance sheet matches the credit card. This may be difficult as the credit card statement ends on January 3rd instead of 12/31.
Once this is done, refer to Balance sheet in Reports > Balance Sheet. Make sure you put the end date as the date requested.
Business Credit Card Balance as of...
Refer to Balance sheet in Reports > Balance Sheet. Make sure you put the end date as the date requested.
Amount Invested in Company During...
Money that we personally have invested. Should be zero.
Have you made any PTET (Passthrough Entity) payments in ... If so, please upload your FTB payment confirmations.
This can be found in this folder for the appropriate year. https://drive.google.com/drive/folders/1ITXAes0xmXoznVvq8kZXFLHdZajzrYn1?usp=share_link
Did you take any Federal, State or City loans in ...?
Answer will most likely be no, but you can refer to the balance sheet under the liabilities section to see any loans.
Detail all purchased equipment in ... ($500 or more).
Reports > Profit and Loss > Click on High Value Equipment account. This will show a breakdown on the account data. Make sure each transaction has a vendor and what was purchased in that transaction. Create a PDF and upload it.
Please detail the amount and date of all business state tax payments made. In addition, please provide all FTB payment confirmations.
You can find these payments in one of two places. Either by logging into https://www.ftb.ca.gov/ and going to the payment activity section.
Or you can go to https://drive.google.com/drive/folders/1ITXAes0xmXoznVvq8kZXFLHdZajzrYn1?usp=share_link
and find the year. You can use those documents to figure out any payments.
If your vehicle was used for business purposes, please detail the total miles driven along with the percentage (%) used for business purposes
Does not apply.
If your personal home was used for business purposes, please detail the rent and utilities paid in 2022.
Does not apply.
If your personal home was used for business purposes, please detail the total square footage of your home and the percentage (%) used for business purposes.
Does not apply.
Documents
Profit and Loss
Reports > Profit and Loss
Select last year for the time, select Cash as the accounting method.
- Run the Report
- Click the export icon (Small page with arrow) and click Export to PDF
- Upload that file
Year End Bank Statements
Go to Chase.com and download all bank statements. Upload these in PDF form.
Credit Card Statements
Go to Chase.com and CapitalOne.com to get all credit card statements. For Capital One, use the statement ending January 3rd the year after as usually they request the statement for 12/31.
Year End Payroll Summary and W-2
Click Command + Shift + P and click the Payroll Login macro
- Click Reports
- Under My Favorites, Click Year End Tax Package
Once complete it will show up under Generated Report Packages
- Upload the PDF to the tax organizer.
Outstanding Loans
For this item you are looking for any loans that are not credit card debt. We are looking to submit either a year end statement or a year end letter.
Look at the Balance Sheet in Reports > Balance Sheet in Quickbooks and set the date to the end of the tax period. Look under Other Current Liabilities and Long Term Liabilities. This will help you to figure out where to go to get the statements. For western equipment finance you will have to email them and ask for a year end letter.
State Tax Payments
Go to https://drive.google.com/drive/folders/1BxHF64NlnJicN8P_fHQEnfx-YzteBtvU?usp=share_link
- Find the folder for the year you need and you will find all of the documents needed.