Managing Chart of Accounts in RentalWorks

Notes based off this training video from 8/28/2019 https://dbworks.zoom.us/recording/play/qvTJgkG7VHOKqkC6JQBEvbyeOAyXwsI0OVemrgtTqO90VSIq9jTat2bcLukX8MXb?continueMode=true

Mapping new accounts to assign income to in Rentalworks

Go to Utilities --- Inventory Maintenance --- rental inventory categories - - - Right click ---- hit select all ---- Right click again ---- Multi category update -----

Uncheck --- Asset G/L account --- attach account 1400 Auto Transport equipment.

Uncheck --- Normal Income --- attach the rental income account 1201

Uncheck ---- Sub rental/ Sub salesIncome ---- add account 1201 Rental income

Uncheck --- Equipment sales ---- Add account 1204 Equipment sales

Uncheck ---- L/D ---- add account 1203 L/D income

Uncheck--- Expense --- assign group 1301 sub rentals

Hit update

Sorting Truck expenses into separate categories

Open Maintenance --- Misc Maintenance --- Misc rates

The GL accounts for truck charges are default assigned in Rentalworks into 1 category. However

In order to override the default and separate the various charges into there own categories

Once in the rates menu, you can click on a charge and hit--- G/L accounts at the bottom to manually assign an account number for them, You will need to make a new account in QuickBooks to do this.

How to check your chart of accounts

If you ever need to make a new account but are unsure which account number has already been used, or if you want to see exactly where each charge is being assigned to

• Settings

• Accounting - Chart of accounts

• Select the G/L account you wish to look at