Accounts Receivable

Income is 95% paid through credit card, but there are a few times where we will accept other forms of payment. This will help you on how to accept those other forms of payment. If you haven't reviewed the Financial Policy Summary, it may be good to do that.

Credit Card

Charging credit cards through CineRentalManager will charge the card on file. This will deposit to stripe and then will be transferred to our bank account roughly 2 days later. No action is needed past charging the credit card. You may also charge credit cards directly in stripe if a transaction happens outside of CineRentalManager, but an invoice number should always be included with each transaction. It should match an invoicce in quickbooks, if there is no invoice, then one should be made. You are also able to setup reoccurring billing within stripe, this is how we have our rent being paid by our sub-tenants.

Check/ACH

We will accept ACH Payment, but there must be a few steps taken to make sure they will actually pay on the required date. We cannot accept a check unless it is delivered to the shop, not mailed.

• Must have credit card on file
• Must put a hold on the card prior to the rental
• Hold will be returned after the ACH payment is received
• Need proof of payment for ACH transfer on the day it is due

For Checks

• Once received, stamp using the “for deposit only” stamp from the safe.

From here it must be deposited, we can either:

• Deposit at the nearest Chase bank. Anyone is able to make a deposit
• Send pictures through slack to Ryan, he will print it out and do mobile deposit.
• Give it to Matt or Take pictures for Ryan to mobile deposit.

Cash

We do not accept cash for any transaction including equipment sales.

Paypal

Paypal is the only digital payment we accept. Notify one of the owners that funds are coming in through paypal and they will transfer it to our bank account.

Net Terms

We will only accept net terms if it is clear we will lose the rental. This must be approved in advance in slack.